Accounts Payable Representative

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM 

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

What you’ll do as the Accounts Payable Representative:

Employees employed in the role of Accounts Payable Representative shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Maintain processing of minimum level of invoices daily (agreed up on level)
• AP debits to collect not to exceed 60 days aged.
• Maintain a 99% accuracy level on the following, Invoicing, invoice splits, Vendor settlement, Invoice price variance and Vendor moves.
• Facilitate the processing of invoices through systematic processes including EDI – this includes ensuring that matching occurs systematically, debug issues that arise and work with vendor/Zones IT/Zones Supply Chain to improve processes.
• Research/resolve invoice/PO issues that result in AP Debits by partnering with Zones teams, identifying process issues that result in AP debits (and then taking ownership to work on solving the issue), and timely resolution of the AP Debits.
• Timely and accurate vendor statement reconciliations for assigned vendors.
• Daily reporting back to the Auburn Accounts Payable team upon finishing each file while ensuring completeness of each file. Maintain daily reporting of remaining work with time spent on each assignment
• Ad hoc assignments as assigned.
• Maintain processing of minimum level of invoices daily (agreed up on level)
• AP debits to collect not to exceed 60 days aged.
• Maintain a 99% accuracy level on the following, Invoicing, invoice splits, Vendor settlement, Invoice price variance and Vendor moves.
• 100% vendor statement reconciliation monthly by the 26th calendar day.
• Daily reporting back to the Auburn Accounts Payable team upon finishing each file while ensuring completeness of each file.
• Maintain daily reporting of remaining work with time spent on each assignment.
• For those vendors assigned that are processed systematically (through EDI, etc.) ensure that 99% are processed electronically and that the EDI error queues are managed daily.
• When issues arise that result in exceptions promptly work with the applicable teams to resolve.
• Ad hoc assignments as assigned.
• Minimum level of invoices processed per day
• AP debits to collect not to exceed 60 days aged.
• 99% accuracy level on all processing including, Invoicing, invoice splits, vendor settlement, invoice price variance and vendor moves.
• 100% vendor statement reconciliation monthly by the 26th calendar day.
• 99% throughput rate on vendors who submit EDI 810 invoices.
• Reporting to be submitted daily by 3PM, PT.

What you will bring to the team:    

EDUCATION/CERTIFICATION:      

ACCA/MBA/BBA in Finance & Accounting or any other related field   

REQUIRED EXPERIENCE:      

• 3+ years required of experience in Accounts Payable or Accounts Receivable transaction processing in a high volume production environment (US Company preferred)
• Strong attention to detail
• Good organizational skills
• Ability to meet strict deadlines
• Excellent verbal and written communication skills
• Technology Focus & Requirements
• Strong working knowledge of Excel
• Large ERP experience

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer a comprehensive benefits package that includes employee life insurance, health coverage for employees, spouse, and children, along with optional discounted coverage for parents. Additional benefits include, Voluntary Pension Fund Scheme, EOBI, complimentary meals, and access to an in-house gym.

We take pride in being an equal opportunity employer and are dedicated to maintaining a workplace free from discrimination of any kind. If you're passionate about driving innovation in IT, sales, engineering, or operations, Zones provide a dynamic and collaborative environment to grow your career.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or on the basis of disability.

Job timings: 8:00 PM to 5:00 AM (Pk time)

#LI-AA1